Kwakiutl Governance Policy

Understanding Section 7: Executive Authority – Band Manager

**The reason I decided to write on this topic is because I recently had to do my own evaluation for the manager position I hold at work, and it got me thinking. It made me reflect on the importance of clear roles, accountability, and how evaluations can be a powerful tool for growth – not just for individuals, but for organizations as a whole.**

Section 7 of the Kwakiutl Governance Policy outlines the executive authority, responsibilities, and evaluation process for the Band Manager (Senior Administrator), a key figure in the management and administration of our Nation. This section highlights the Band Manager’s role in implementing Council policies, managing staff, and ensuring organizational goals are achieved within the parameters set by the Council. It also details the delegation of authority, appointment and dismissal procedures, and the structured approach to performance evaluation.

This article summarizes Section 7 in an easy-to-read and organized format using bullet points, breaking down key responsibilities, procedures, and timelines to provide clarity and accessibility for all readers. By presenting the information in this way, I aim to ensure that the roles, expectations, and processes are straightforward and actionable for Council members and stakeholders alike.

Role of the Band Manager:

Acts under the direction of the Council as a whole, not individual members.
Implements Council policies and ensures organizational goals are met within approved budgets.
Advises the Council on policy/program issues and provides necessary information for decision-making.
Manages staff according to Council-approved personnel policies.

Delegation of Authority:

The Council focuses on broad policies and delegates execution to the Band Manager.
Staff accountability flows through the Band Manager, ensuring a clear chain of command.

Appointment and Dismissal:

Appointment requires 70% Council and Chief approval, aiming for full Council confidence.
Dismissal also requires 70% Council and Chief approval, with the Council responsible for amicable resolution in cases of performance issues.

Performance Evaluation:

The Band Manager’s performance is evaluated annually, focusing on results rather than subjective measures.
Evaluation is based on job description, achievement of objectives, policy compliance, staff relationships, and stakeholder interactions.
The Chief consolidates input from Council members and presents a performance review, which is discussed in-camera and shared with the Band Manager.

Evaluation Procedure:

At the start of the fiscal year, the Band Manager drafts targets for Council approval.
At year-end, the Band Manager submits a self-evaluation, organizational performance report, and staff feedback synthesis.
The Chief prepares a written evaluation, discusses it with the Band Manager, and provides opportunities to address deficiencies.

Current Timeline Note:

The annual evaluation should now be completed and addressed at a Council meeting promptly, regardless of when the Band Manager started their role. This ensures compliance with governance policy, provides the Band Manager with timely feedback, and maintains accountability and alignment with organizational goals.

The below conversation points provide a clear and actionable framework for discussing the key aspects of Section 7 of the Kwakiutl Governance Policy. They cover the Band Manager’s responsibilities, the Council’s role in providing guidance and feedback, and the importance of the annual performance evaluation process. Additionally, they emphasize the need for timely evaluation, constructive feedback, and alignment with Council priorities, ensuring that both the Band Manager and the organization operate effectively and in accordance with governance policies. These points aim to facilitate a productive and focused discussion among Council members.

Conversation Points

Clarifying Responsibilities:

How does the Band Manager ensure alignment between Council policies and day-to-day operations?
Are there any areas where Council feels additional guidance or support is needed for the Band Manager?

Evaluation Process:

Has the Band Manager submitted their self-evaluation and organizational performance report for the fiscal year?
Are there any specific areas of performance (e.g., stakeholder relationships or policy compliance) that require closer attention during this year’s review?

Council’s Role in Feedback:

How can the Council provide constructive feedback to support the Band Manager’s growth and address any performance gaps?
Should the Council consider implementing additional informal feedback mechanisms beyond the mid-year check-in?

Urgency of the Evaluation:

Is the Council prepared to review the Band Manager’s performance in-camera at the next meeting?
Are there any unresolved items from the past fiscal year that need to be addressed during the evaluation?

Future Planning:

What are the Band Manager’s proposed targets for the upcoming fiscal year, and how do they align with Council priorities?
Are there any anticipated challenges or opportunities that require strategic adjustments?

The Kwakiutl Governance Policy was created to provide a clear framework for effective leadership, accountability, and organizational success. By outlining the Band Manager’s role, responsibilities, and evaluation process, it ensures that Council policies are implemented efficiently and that the organization remains aligned with its goals. With the annual evaluation now due, this is an important opportunity for the Council to reflect on achievements, address any challenges, and continue fostering a strong and collaborative working relationship with the Band Manager.

*If you are a Kwakiutl Member and would like a copy of the Kwakiutl Governance Policy, please email the nation’s leadership. Information can be found at Kwakiutl.bc.ca